Back in May last year, Council Worksession, Council discussed three service levels for recording meetings or other events at Davis Hall. The estimated cost of the different options ranged from $24,000 to $36,000.

Council agreed that the audio/visual capacity at Davis Hall should include the capability to record, broadcast, and stream events at Davis Hall. The proposed layout would allow for an audience of approximately 45 people. The maximum capacity of the Davis Hall multipurpose room is 88 people (without tables).

Based on the Council discussion, City IT staff requested and received updated price proposals that would provide for the AV equipment and installation required to record, broadcast, and live-stream meetings at Davis Hall. The proposals included a new projector and screen, two cameras, wired and wireless microphones, and a secure cabinet. Professionals like lighting and sound engineers may be needed in order to install the equipment properly.

At tomorrow’s meeting, the Council will approving a contract with KIPP Visual Systems in the amount of $37,091.71. Because the item is more than $30,000, a super-majority vote is required to approve this item.